Remote Based

Access Methods for Payroll Software

Web-based Access (Cloud-based/Hosted)

Cloud Hosting : For flexible and scalable remote access, our payroll software, PionHR® is hosted on a secure cloud platform. This ensures that authorized partners can access the system from any internet-connected device, no matter their location.

Browser-Based Access : Partners can access the ESS & HRMS portal directly through web browsers (Chrome, Firefox, Edge, etc.). This method provides compatibility across devices and platforms (Windows, macOS, Linux).

  • Secure Login : Partners log in through a secure, encrypted HTTPS connection
  • Single Sign-On (SSO) : SSO is implemented so users can authenticate once to access multiple services or applications.
  • Responsiveness : The web interface provides a seamless experience across different devices like desktops, tablets, and smartphones.

VPN (Virtual Private Network) Access

  • Private Network Access : Implementing VPN to enable partners to securely access the payroll software from remote locations.
  • Secure Tunnel for Internal Resources : VPNs ensures that only authorized partners can access the internal system from outside the office.
  • Multi-Factor Authentication (MFA) for VPN : MFA are used when accessing the VPN to enhance security.

Desktop Software with Remote Access (RDS, VDI)

  • Remote Desktop Services (RDS) : Partners securely connect to a remote desktop using protocols like Microsoft RDS where the payroll application is installed, ensuring centralized data storage and management
  • Virtual Desktop Infrastructure (VDI) : Partners are provided with a VDI which allows them to work remotely.

Mobile App Access

Mobile Application : Our mobile application (iOS/Android) enables employees and HR teams to access payroll information on-the-go. It allows features like viewing payslips, applying for leave, or checking compliance status.

  • Biometric Authentication : Mobile apps can integrate biometric authentication (fingerprint/face recognition) for easy but secure access.

Secure API Access for Integrations

  • API Access for Partners or Third-Party Systems : API-based access to securely query payroll data without directly accessing the core software.
  • OAuth or API Keys : OAuth or API keys to control access, ensuring that only authorized third-party services can interact with the payroll system.

Security and Data Privacy Measures for Virtual Access

As the access is cloud based, remote and involves accessing sensitive employee and financial data, it is critical to implement robust security protocols. Below are a few security features enabled for our payroll software

Multi-Factor Authentication (MFA)
  • Mandatory MFA : MFA has been enabled for all users accessing the payroll system, whether from internal networks or remote locations.
  • Adaptive MFA : Adaptive MFA is in place which adjusts the level of authentication required based on the risk level or user behavior.
Role-Based Access Control (RBAC)
  • Granular Permissions : Role-based access control to ensure that users can only access features and data that are necessary for their role.
  • Fine-Grained Access : Permissions can be configured to restrict actions on payroll data based on the user's role.
Secure Data Transmission
  • SSL/TLS Encryption: SSL/TLS encryption to secure data transmission between users and the payroll software.
  • VPN Encryption: Our VPN uses strong encryption protocols (e.g., AES-256) to protect the data being transmitted between remote users and the payroll system.
Session Management
  • Session Timeout : Session timeouts to automatically log users out after a certain period of inactivity.
  • Session Monitoring : Monitoring of active sessions for unusual or suspicious behavior.
Device Management
  • Device Authentication : Device-based access controls are in place so that only authorized devices can access PionHR®.
  • Mobile Device Management (MDM) : MDM solutions to manage and secure mobile devices that access payroll data which includes enforcing encryption, remote wipe capabilities, and app-level security policies.
Regular Security Audits
  • Penetration Testing: To identify vulnerabilities in remote access pathways and fix potential security gaps.
  • Security Audits: Security audits to ensure compliance with data protection regulations and internal security policies.
Data Privacy Compliance
  • Data Encryption at Rest: Encryption of data both during transmission and at rest to ensure it's protected in case of a data breach.
  • Access Logging: Detailed logs of all access and actions taken on payroll data, which can be reviewed in case of a security breach or audit.

Key Features of PionHR®

User-Friendly Access Portal
Mobile Access with Security Features
Real-Time Notifications and Alerts
Offline Access
Geo-Fencing
Granular Role Management

Secure and efficient remote access is crucial for payroll software to support flexible work environments and ensure that users can access critical payroll data securely, from any location. By leveraging methods like web-based access, VPN, RDS, and mobile applications, while also enforcing stringent security practices (e.g., MFA, encryption, RBAC), we provide partners with convenient access while safeguarding sensitive payroll and personal data.

Contact us today to explore how SGCMS can transform your employees’ experience. Your success is our commitment.

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