Compliance Tracker

A well-designed compliance tracker will not only ensure that statutory requirements like EPF, ESI, and PT are met on time, but also significantly reduce administrative burden and the risk of non-compliance penalties. By automating key tasks, providing real-time insights, and centralizing document management, the tracker helps improve the overall efficiency, accuracy, and reliability of compliance management processes.

Features of a Compliance Tracker

Centralized Dashboard

A user-friendly, real-time overview of all compliance-related activities for a quick understanding of the status of various obligations like EPF, ESI, PT, etc.
Display key compliance deadlines, upcoming tasks, and overdue items in a single view.

Customizable Compliance Templates

Provide templates for different compliance regulations (EPF, ESI, PT, etc.), which can be customized based on client-specific needs, state rules, or industry-specific requirements.
Option to create multiple profiles for different clients or entities.

Automated Alerts & Reminders

Set up automated reminders for upcoming deadlines for payments and submissions, such as EPF/ESI remittance due dates, statutory filings, tax payments, etc.
Email/SMS notifications for approaching or missed deadlines.

Document Management

Centralized storage for compliance-related documents (e.g., proof of payments, filings, employee declarations).
Easy document upload, search, and retrieval.
Ability to attach relevant documents to specific compliance tasks for easy reference.

Audit Trail & History Tracking

Detailed logs of all actions taken on the compliance tasks (e.g., who made changes, when it was done, what actions were taken).
A history of previous submissions and payments for record-keeping and auditing purposes.

Automated Calculation of Dues & Contributions

Real-time calculation of employee dues for EPF, ESI, Professional Tax (PT), and other statutory payments based on predefined rules.
Option to account for different employee salary structures, exemptions, and deductions.

Reporting & Analytics

Generate periodic (monthly, quarterly, yearly) compliance reports detailing dues, contributions, and penalties.
Advanced reporting for internal audits, management reviews, or government inspection.
Visualizations (graphs, charts) to better understand trends in compliance over time.

User Roles & Permissions

Different access levels for various users (HR, finance, compliance officers, etc.) to ensure data security and responsibility segregation.
Admins can configure permissions for different roles to control access to sensitive information.

Integration with Payroll Systems

Sync the tracker with payroll software to automatically fetch employee data for EPF, ESI, and other deductions, ensuring that all contributions are accurate and up to date.
Integration with accounting or ERP systems for seamless data flow.

Compliance Calendar

A calendar view to track all key dates (e.g., last date for EPF/ESI payment, tax filing dates, audit submission deadlines, etc.).
Option to color-code different types of tasks or deadlines for easy reference.

Tax & Contribution Calculation

Integrated tools to calculate tax liabilities, deductions, and statutory contributions like EPF, ESI, and PT based on employee data.
Dynamic updates based on changing labor laws or amendments in tax slabs or contribution limits.

Tax Filing & Submission Tracker

A module to track the filing and submission of statutory returns (e.g., EPF and ESI returns).
Alerts for due filings and submission confirmations once completed.

Audit & Compliance Checklist

Pre-defined compliance checklists for internal audits or to ensure periodic review of ongoing regulatory requirements.
Track completion of each checklist item to ensure thorough audits are conducted.

Multi-State Support

For companies operating in multiple states, ensure that the tracker can handle state-specific labor laws and compliance rules (e.g., PT variations across states).
Automatically adjust compliance requirements based on employee locations.

Customizable Reporting Templates

Allow users to create and export reports in different formats (PDF, Excel) as per their preferences or for submission to authorities.
Provide pre-built templates for various government filings (e.g., PF returns, ESIC reports, PT challans).